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Newark Purchasing Department

Frequently Asked Questions

Placing Orders

What is a requisition?

Does the increase in Quick Order and "sealed" bid thresholds mean that competitive bidding is not required between $5,001 and $40,000?

Have the rules for what a Quick Order can be used for changed along with the increase to $5,000?

What is the capitalization threshold?

What is the invoice certification threshold?

What is the receiving threshold?

What is a requisition?

A requisition is the first part of the procurement process. It is the document that the Requester prepares in the RIAS system that describes the needed goods or services. Once approved, and if the total amount is $5,000 or less, the Requester may create a “Quick” purchase order. If the requisition is over $5,000, the RIAS system will route the approved requisition to Purchasing. The buyer will then use the requisition to create a request for Information/Proposal/Quotation or Purchase Order.

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Does the increase in Quick Order and "sealed" bid thresholds mean that competitive bidding is not required between $5,001 and $40,000?

No, purchasing is still required to do competitive bidding when processing requisitions between $5,001 and $40,000. The buyers will obtain prices through phone, email, and fax inquiries rather than the “sealed” bid process. Thereby reducing the time it takes to process a requisition.

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Have the rules for what a Quick Order can be used for changed along with the increase to $5,000?

No other changes were made to how a Quick Order may be used.

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What is the capitalization threshold?

Effective July 1, 2003, the capitalization threshold is $5,000.

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What is the invoice certification threshold?

The invoice certification threshold is $1,000.

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